New Hires Rollup Image Page ContentWelcome to Energy Northwest Congratulations on your new position! We are excited that you have chosen to join the Energy Northwest team and hope that you will enjoy a long and rewarding career here. This section is designed to provide you with information to help you prepare and acclimate into your new position. We have provided links to important and helpful information for you as you prepare for the transition. Please read all the information carefully and contact your Human Resources Generalist if you have any questions or concerns. We want to do everything possible to ensure that you have a welcoming and positive new hire experience. Arrival Instructions Energy Northwest corporate and most other facilities are in the vicinity of the Columbia Generating Station nuclear power plant. This is a high-security area. Please note that the following items are prohibited in this area: explosives, incendiary devices, alcoholic beverages, marijuana, illegal drugs, controlled substances without prescription, firearms, ammunition, chemical agents, self-defense sprays (such as mace, pepper spray etc.), Tasers and other self-defense items. Violators are subject to criminal prosecution.Please check your vehicle for any of these prohibited items BEFORE driving to Energy Northwest property. Energy Northwest's security team has the authority to search any vehicle on-site at any time.Upon arrival, please use the phone provided in the lobby to call your department contact to meet you. If you are unable to reach the person you are calling, you may call the Human Resources general line at ext. 5840.Driving DirectionsFrom 1-182 West, take exit #4/Wellsian Way/Vantage onto Bypass Hwy (WA-240W) toward Vantage. Continue north on Stevens Drive, which will turn into Route 4, for approximately 10 miles.As you are driving north, you will see an Energy Northwest sign with arrows at mile marker 16. Continue forward past this sign, following the arrow to Columbia Generating Station.Keep going straight (about two miles) until you come to another Energy Northwest sign that says Columbia Generating Station. Take this right turn.Follow this access road to the Deschutes Building/Parking. Turn right into the Deschutes parking lot. The building entrance is right under the sign that says, "Energy Northwest" (across from the flagpole).Energy Northwest Map - PDF Format Preparing for Your First Day Prior to your arrival, you will receive a “welcome” email that contains important information regarding your first day schedule and contacts. Please be sure to bring this information with you on your first day so you can call your contacts once you receive your badge. The rest of the sections below will provide you with additional information and the required documents you need to bring with you on your first day. Please click on all the links to the documents and follow the instructions thoroughly. Required Personal History Questionnaire Form IMPORTANT! Depending on the type of badge required for your position, you may need to complete a Personal History Questionnaire (PHQ). If this form is required for your position, our Access Authorization department will be contacting you directly via email within 1-2 weeks prior to your hire date. Please follow the instructions carefully. It is critical that this form is completed prior to your arrival as it could delay the receiving of your badge. Required New Hire Forms On your first day, you will attend Onboarding where you will turn in the required completed new hire forms (see below links). You will also meet with our Benefits representative who will go over employee benefits and answer any questions you may have. REMINDER: Please follow instructions and complete all required forms as much as possible and bring them with you on your first day. Form I-9 - List of Acceptable Documents Use of Likeness form (recommended but optional) - PDF Format Veteran's Wall Authorization - PDF Format (for Veterans only) Important supporting documentation for the I-9 form is needed. Please read the below carefully and make sure to bring these supporting documents with you on your first day. I-9 Form Documentation Please review the list of acceptable documents on page 3 of the I-9 form. You will need to provide either one item from List A, OR a combination of items-one from List B and one from List C. Do not complete the I-9 form. We use the Federal E-Verify system which requires the I-9 information to be entered into their system within the first three days of hire. Therefore, it is very important that the required documents are brought with you on your first day. Required Employee Benefits Forms Temporary Employee benefits information Temporary employees may be eligible for Pension, Medical Insurance &/or accrued personal time. Please review the 2024 Temporary Benefits Summary (PDF format) for more details about the programs and eligibility requirements. Regular Employee benefits information Please review the 2024 Benefits Summary (PDF format) which provides an overview of our benefit options and the cost structure. For your convenience, near the bottom of this page, we have also provided medical, dental and vision comparison sheets that will assist you with your decisions. Please review and complete these forms as much as possible. Then, bring them with you on your first day. A Benefits representative will meet with you to provide more information and to answer any questions you may have about your benefit selections. Benefit Plan Contact Information - PDF Format Medical Plan Comparison - PDF Format Dental Plan Comparison - PDF Format Vision Plan Comparison - PDF Format 401(k) Deferred Compensation Plan overviewDepartment of Retirement Systems Member/Beneficiary form (PERS)Department of Retirement Systems-Plan Enrollment Form (PERS) Public employees retirement system forms Energy Northwest employees are required to participate in the Public Employees Retirement System (PERS) pension plan (www.drs.wa.gov). Please review the PERS Choice Booklet for detailed information regarding the two available plans, PERS 2 and PERS 3. You are allowed up to 90 days to choose your pension plan. A Benefits representative will meet with you to provide more information and to answer any questions you may have. Computer-Based Training Manuals for Required Training Computer-based training manuals During your first week of employment, you will participate in computer-based training which you will need to pass in order to receive a badge. You will go through several training modules and then will be tested on your knowledge. You will have three (3) chances to pass. You must pass successfully (80%) in order to obtain a badge. Employment with Energy Northwest is dependent on successfully obtaining the type of badge for the specific position for which you were hired for. Helpful Information Organizational chart Energy Northwest Management Chart - PDF Format New employee orientation Within your first few months, you will be scheduled to attend our New Employee Orientation. This is a time where you will have the opportunity to meet our Senior Management Team who will provide an overview of Energy Northwest. You will spend the day learning more about our Excellence Model and various other topics. We hope you will look forward to this! Payroll information Energy Northwest employees are paid bi-weekly (every other Friday) via direct deposit. Please refer to our EN calendar for actual payday dates. 2023 Payroll Calendar - PDF Format Work schedules For your first few days of employment, please follow the schedule provided to you by Human Resources. After you have completed your badging requirements, you will report to your supervisor. Your regular work schedule will then be determined. We have a variety of different work schedules depending on your position. Your supervisor or manager will instruct you on which work schedule you will follow and any relevant expectations. Dress code The dress code for Energy Northwest is business casual. Our expectations are intended to create a professional environment appropriate for the type of work performed. Employees are expected to use good judgment and common sense when selecting attire appropriate for the business need. Please keep in mind that employees should err on the side of caution; if an item is questionable, then another item of attire should be selected. These guidelines apply to all full-time, part-time, temporary and contractor employees while in or on Energy Northwest premises. Employees are also required to wear footwear appropriate for the weather and work environment. We have gravel walking areas that require close-toed footwear for safety reasons. Lunch Options We have vending machines on site in various locations for snacks and drinks. However, we do not have a cafeteria where you can purchase food so please pack a lunch. We have refrigerators and microwaves available for all employees to use. Adverse weather information In the event that adverse weather conditions exist, please exercise good judgment on getting to work safely. Announcements of delayed reporting for all Energy Northwest locations in the Tri-Cities will be made on Cherry Creek Radio stations: KONA 610 AM and 105.3 FM, and surrounding community radio stations. Please note that announcements will specifically state instructions for Energy Northwest employees. Please do not follow instructions for Hanford personnel. In case of an emergency In the rare event of an emergency when you are onsite, it is important for all new employees to know that our emergency phone number to call is ext. 2222. We have trained first responders that will respond immediately. Please do not call 911 if you are in any buildings on or near Columbia Generating Station. However, our downtown Richland offices do require calling 911. Use of electronic communications Email and Internet access All Energy Northwest employees are responsible for complying with the Use of Electronic Communication, Intranet and Internet Access Policies and Procedures and the Corporate Cyber Security Policy Standards. Your supervisor will provide you with these policies within the first two weeks of hire. Please read them carefully so you have a good understanding of expectations regarding the use of electronic communications during work hours and when working remotely. Cell phones Cell phones are allowed in most buildings outside the Protected Area but are prohibited inside certain areas of the nuclear power plant. Also, please be aware that some carriers have limited cell phone coverage onsite and we suggest you check available coverage with your provider. If you have questions regarding cell phone use, please ask your supervisor. Health and Wellness Energy Northwest offers wellness programs to employees enrolled in PEBB-Washington Health Care Authority. In addition, Kaiser Permanente WA and Regence offer their own wellness programs. SmartHealth supports you on your journey toward living well. You can participate in different activities, including managing stress, building resiliency, and adapting to change. Take the well-being assessment to qualify for a wellness incentive.The SmartHealth Wellbeing Assessment takes about 15-minutes to complete. It asks you how you feel about each answer then gives you a picture of your physical, emotional, work/life, and financial well-being. Participate in a variety of activities to earn 2,000 points and you will receive $125 off your medical deductible for the following year. Taking the assessment earns you 800 points! Points must be earned by November 30. SmartHealth (PEBB) | Washington State Health Care AuthorityDiabetes Prevention Program is a lifestyle change program that provides you with ongoing support to help you build healthy habits. PEBB medical plan will cover the entire cost of the program. The program will provide you with the tools and support so you can make changes that matter the most. If you meet the criteria, you will get a professional coach, a wireless smart scale, and supportive peer groups and more. Take a 1-minute screener on Omada website to determine if you meet the criteria. Diabetes prevention (PEBB) | Washington State Health Care AuthorityLiving Tobacco Free helps you breathe easier, feel better, and have more energy to do what you enjoy. Each medical plan offers their own tobacco cessation program and coverage includes members and dependents covered under the medical plan. Being tobacco free also excludes you from paying the monthly Tobacco Use Surcharge. Living tobacco free (PEBB) | Washington State Health Care Authority Get Involved Energy Northwest Employee Association The Energy Northwest Employee Association (ENEA) sponsors recreational and social activities and gatherings of general interest to all members. We hope you will consider joining! ENEA membership form - PDF Format U.S. Women in Nuclear U.S. Women in Nuclear (WIN) is the premier network of more than 4000 women and men who work in nuclear- and radiation-related fields around the country. Join WIN Leadership Development Association The Energy Northwest Leadership Development Association chapter provides management and leadership development. Opportunities and related activities which meet the needs of members and offers benefit and services attractive to all levels of employees. North American Young Generation in Nuclear North American Young Generation in Nuclear (NAYGN) is a group at Columbia whose vision is to “Develop leaders to energize the future of nuclear.” NAYGN provides opportunities for a young generation of nuclear enthusiasts to develop leadership and professional skills, create life-long connections, engage and inform the public, and inspire today’s nuclear technology professionals to meet the challenges of the 21st century. The Columbia chapter hosts events that engage young employees and develop them as leaders. Events include luncheons with speakers and social events to enhance the community at Columbia. For more information please refer to http://naygn.org/ For New Managers and Supervisors We are pleased to have you join our Energy Northwest leadership team. As a new manager or supervisor, you will be an integral part to our success. To prepare you for your new position, we have various programs and informational sites to assist you in your first few months as a manager or supervisor. Manager 411 site Once you start employment with us, look for our Manager 411 site on Inside EN - our intranet site. You will find it very helpful for information regarding performance management, supervision of personnel, time management and other important information. This site is your resource for frequently used procedures and guidelines. New leader orientation Within your first month of hire, you will attend our New Leader Orientation. This course is designed to provide you with “snapshots” of pertinent information in various topics that you need to know within your first 100 days of employment. It is designed to provide you with an overall broad view and does not go in to specific details. You will get specific training on the topics below within the Management/Supervisory Training Qualification Program. Leadership Program All new managers and supervisors will attend Leadership training. The goal of the program is two-fold; ensure that newly hired or promoted Leaders (Supervisors and Managers) are provided with timely support, training and qualification in their new positions and to refresh, reinforce and enhance their capabilities through continuing training. Qualification to your new leadership position must be completed within 18 months after assignment. Initial Training The initial training program provides training and education for the development of management and leadership skills and competencies. This includes, but is not limited to, training in the following topical areas: Performance Management (e.g., Performance Management Fundamentals, Performance Appraisals, Coaching for Performance) Compliance (e.g., Employee Concerns Program, Equal Employment Opportunity, Sexual Harassment) Industrial Safety Labor Relations Self-Assessment (understanding one’s own strengths and weaknesses) Leadership Continuing Training Quarterly Continuing Training is conducted to maintain and improve personnel knowledge, skills and competencies, and to refresh and reinforce leadership knowledge, skills and competences. Optional courses such as Crucial Conversations are also offered to enhance the capability of the leader. Tuition Reimbursement Program Tuition reimbursement program Energy Northwest provides college tuition assistance for approved courses and/or programs applicable to positions available within the company. Energy Northwest may also cover the cost associated with certification and licensing programs.